22. Manage Page Labels

Manage Page Labels

1. You are able to tailor (Edit) the Users Planner 1-2-3 Guidance Steps for both the Skills Profile and Action Plan pages from the default label descriptions and hover over text, including the language translations, to suit your organizational requirements using Manage Page Labels. These are provided in the table on the page for in-situ changes.

2. You are also able to:

   1. Export All translations for all Planner page Items, buttons etc, including the 1-2-3 Guidance Steps mentioned above, to an Excel Workbook, use the workbook to make changes to the translations, and Import All Translations with an updated set of translations to suit your organization.

   2. Export All Value Translations, which are the translations associated with an individuals personal details drop-down values lists in their Planner, usually initially captured via the self-assessment surveys.

      Open

      

Language Selection: You can select any of the standard SFIA languages (Default English)

Changing the 2 Planner 1-2-3 Guidance steps in-situ:

Skills Profile:

Open

Action Plan:

Changing (editing) the text

1. Select the language for the text you wish to change from the language selection at the top (default is English) . e.g.

   • Note: If English is selected the Translation column will (usually) be empty

2. Select the edit icon in the Action column of the Name of the component you wish to change. (Refer to the Component Reference table for a description of how the Components are named)

3. Edit the Content as required. Note that the text is HTML format, and you are able to include links as per the example above for the Action Plan Step1 Hover-over text

   • Both the English Content and the selected language Translation text are able to be changed as required

4. Save your changes or Cancel if you wish to abandon the changes

5. Use the Refresh Button to display the changes in the table and make the changes active

Changing the Colour of Steps panels

This is managed using the 18. Manage Features/Settings | Step Panel Colour settings function.

On this page:

Table Reference

Component Reference

Export/Import

This feature can be used to manage all translations available over and above the Guidance steps (All Translations), as well as translations of the Personal Details drop-down lists (Value Translations).

Export All Translations and Export All Value Translations

To Export the translations to an Excel Workbook:

1. Select the Language (e.g. German):

2. Select the Export All Translations or Export All Value Translations button

    

   • Examples:

Making changes to the Translations in the Workbooks

To make changes to the translations:

1. Open the Workbook in edit mode and set it up to your requirements

2. There are 4 columns for each Translation workbook:

   1. Page - For the All Translations This indicates which Planner pages the Item is situated on (Planner Tabs)

      • SfiaAll - All Planner Pages

      • SfiaProfile and SfiaProfileTooltip - Skills Profile

      • SfiaPlan and SfiaPlanTootip - Action Plan

      • SfiaEvidence - Evidence

      • SfiaManage - My People

      • RptJobProfile - Requirements Reports

   2. Page - For the All Values Translations this indicates the specific Drop-Down list

      • SFIA_Status - The persons status in the organization

      • SFIA_YearRangeJob - How long the person has been in their current role/job

      • SFIA_YearRangeOrg - How long the person has been with the organization

      • Contract_Type - Their Employment contract type

   3. Name - This is the name of the Item and the key that will be recognized by the Import function

      • These should never be changed!

   4. ContentText - This the the default English (UK) Text version for the Item as a reference.

   5. ContentTextTranslation - This is the selected language translation of the English Text in the language you have downloaded. This is is able to be changed to suit your environment and organization.

3. For All Translations, Generally the Named Item will be a Button or Text reference on the page.

   1. Except if it is referenced as a Tooltip. These will be associated with an Item, and have the same Name as the Item but Suffixed with Tooltip. These are Hover-Overs. i.e. When the User hovers over the Item (e.g. Button), the Tooltip contents will be displayed.

      • Example:

        The Tooltip content in the 2nd row will be displayed when the User hovers-over the Request Approval (English) and Genehmigung anfordern (German) button.

4. For All Value Translations, the Named Item is an item in a list.

5. Note1: Descriptions and Hover-Overs for the 1-2-3 Guidance Steps, which can be changed in-situ, are included in the Workbook, but have a slightly different format. i.e. The Hover-Overs are not listed as Tooltips, but clearly masked as a Hover. e.g. SfiaProfileStep1Hover

6. Note2: In cases where there is no ContentTextTranslation present, i.e. a Blank cell, the system will default to the English version.

   • However you cannot Import a file with blank translations, the Import will fail indicating a blank cell.

7. Make your changes as required

   • This usually includes text, but in some instances such as for hover-overs, basic HTML coding.

8. We recommend that you remove any rows from the Workbook that you have not changed in readiness for Importing.

   • Note3: Updates are made using the Name as the key, and removing the row will NOT remove the original translation etc.

9. Save you your changed Workbook to a new alternative file name.

Importing Translation

1. To Import your changes select the appropriate Import button and be sure to select the language required.

2. Use the standard Select Files dialogue to select the file you saved with your changes e.g.

3. Use the Process Upload button to Import your changes once the file is selected.

4. You will get a brief Green prompt in the top RHS to indicate success

   1. Or if there have been any issues with the Import you will instead get an Red/Pink prompt indicating what the problem is.

      • Blank translations will be rejected. We suggest you should remove those rows from the Import file to circumvent the error.

5. As per our Warning Recommendations above Export your new version of translations and Open the Excel file to ensure it is a valid file and not corrupted.