Analytics

1 Analytics
- - 1.1.1 Workspace (Corporate) analytics:
  - 1.1.2 Team analytics:
  - 1.1.3 Enterprise analytics:
- 1.2 Generic Features and functionality:
  - 1.2.1 Filters:
  - 1.2.2 Drill-down (filter) selection:
  - 1.2.3 Exporting data:
2 Related articles

SkillsTx uses Microsoft PowerBI for its' analytics.

There are three (3) sets of Analytics available depending on access rights:

Workspace (Corporate) analytics:

Available to Administrators
Available to selected individuals as a Planner Menu item - (Requires Show Analytics = Yes in their Details via the Admin Console - Load/Edit individuals details).
Includes the data from all individuals captured in the Workspace. (Including external Candidates for specific relevant pages only).

Page Name	Description

Page Name	Description
Ex Dashboard	Employee Experience Dashboard. Tracks a set of criteria that are used to generate an Employee Experience score
Ex Deep Dive	Provides an in depth view of the data behind the Employee Experience score
Team/Project Builder	Provides the ability to pinpoint candidates for a specific set of skills
Force Graph(Self)	Provides a Force Graph of Employee to Employee to Job/Role in order to gauge weaknesses based on % match and manage risk. Based on self-assessed profiles
Force Graph(Endorsed)	Provides a Force Graph of Employee to Employee to Job/Role in order to gauge weaknesses based on % match and manage risk. Based on Endorsed profiles
Candidate/Job Matching	Provides the ability to identify potential candidates, including external candidates for a Job or role
Action Analysis	Provides an analysis of current development actions
Action Plans	Provides a detailed view of the development actions
Skill Gaps	Provides an analysis of the number of people with skill gaps. Can be used for risk analysis.
Org Skill Gap	Provides an analysis of the FTE requirements vs skills highlighting under and over supplies of skills. Can be used for risk analysis.
Job/Role Explorer	Provides a detailed skills breakdown of the jobs and roles
Job/Person Compare	Provides a comparison analysis of Job/Role to individuals
Mentor Finder	Provides a suggested list of people who may be suitable for mentoring of targeted skills
Skill Palette	Provides an overall picture of the count of persons by Skill Category and Skill Code. Can be used to export the total picture of skills status
Skill Changes	Provides a breakdown of skill changes that have been made and the Profile approvals status
LoR Count	Provides a count of Generic levels of Responsibility (LoR)
LoR Changes	Provides a breakdown of LoR changes that have been made and the Profile approvals status
Self vs Endorsed	Provides a comparison breakdown of SFIA skill categories between self-Assessed vs Endorsed profiles
Out-Lier Analysis	Provides an analysis of the count of skills by individuals self-assessed skills selected and highlights possible inconsistencies that may warrant possible attention. To assist in improving data quality
Out-Liers	A detailed look at the data behind the Our-Lier analysis. To assist in improving data quality
Notifications	An analysis of notifications that have been sent during a specific time period. e.g. May highlight possible evidence expires
Readiness	A breakdown of individuals answers to how prepared they were for the self-assessment surveys. May highlight potential weaknesses in the communication plan. Being better prepared will encourage more honest and truthful survey replies, and therefore help improve data quality from the self-assessments
Org Chart	A visual breakdown of the Organizational structure
Skill Attributes	A full breakdown of all the Attributes assigned to skill and selected by individuals or Job/Roles. Can be used to find people who have needed skill attributes
Cohorts	A full breakdown of all persons captured in the workspace and their person details
DSM Maturity	An analysis of the organisations Digital Skill Maturity (DSM) based on the data captured
SFIA Explorer	A handy (searchable) reference to the SFIA skills
Summary	A workforce summary based on the data captured
Notes	Notes about the Analytics

Team analytics:

Available as a Planner Menu item to people defined as Line Managers or Team Leaders via the Org Structure configuration.
Shows analytics based on the subset data of individuals who are assigned to them

Page Name	Description

Page Name	Description
What skills do we have	Provides an overall picture of the count of persons by Skill Category and Skill Code. Can be used to export the total picture of skills status
Map to what's needed	Provides Force Graphs of Employee to Employee to Job/Role in order to gauge weaknesses based on % match and manage risk
Action Plans and Gaps	Provides an analysis of skill gaps and Development Action Plans
Skill Gaps	Provides an analysis of the number of people with skill gaps. Can be used for risk analysis.
Skill Changes	Provides a breakdown of skill changes that have been made and the Profile approvals status
LoR Changes	Provides a breakdown of LoR changes that have been made and the Profile approvals status
Profile Versions	Shows what skills selected for which Profile versions. Used for helping manage approvals
Candidate/Job Matching	Provides the ability to identify potential candidates, including external candidates for a Job or role
SFIA Explorer	A handy (searchable) reference to the SFIA skills

Enterprise analytics:

Available to Administrators only:

Because it can contain data that could be considered sensitive, such as comments provided by people completing surveys, that they do not wish to be viewed by unauthorised people.

Available from the Admin Home page (before selecting a Workspace), from the Analytics tab
Includes the data from all individuals captured across all the Workspaces owned by the Provider. Designed to provide an overall picture for organisations that have a need for multi tenancy workspaces, but wish to see the overall picture.
Includes some special pages that provide an insight into how well received the surveys and into how effective the communication is tracking, providing an opportunity to adapt the comms plan in order to be more effective.
Includes a special page that allows click tracking of predefined action selections.

Page Name	Description

Page Name	Description
Summary	A enterprise workforce summary based on all the data captured
Team/Project Builder	Provides the ability to pinpoint candidates for a specific set of skills
Force Graph(Self)	Provides a Force Graph of Employee to Employee to Job/Role in order to gauge weaknesses based on % match and manage risk. Based on self-assessed profiles
Force Graph(Endorsed)	Provides a Force Graph of Employee to Employee to Job/Role in order to gauge weaknesses based on % match and manage risk. Based on Endorsed profiles
Action Analysis	Provides an analysis of current development actions
Action Plans	Provides a detailed view of the development actions
Skill Gaps	Provides an analysis of the number of people with skill gaps. Can be used for risk analysis.
Skill Palette	Provides an overall picture of the count of persons by Skill Category and Skill Code. Can be used to export the total picture of skills status
LoR Count	Provides a count of Generic levels of Responsibility (LoR)
Self vs Valid	Provides a comparison breakdown of SFIA skill categories between self-Assessed vs Endorsed (Validated) profiles
Survey Rating Summary	Provides a Summary of the Survey rating and a Word-cloud highlighting the most common comments
Survey Rating Detailed	Provides the details of the data underlying the Summary, including the individuals ratings and comments. This data could be considered sensitive for some organsiations
Click Tracking	Provides click tracking details of the predefined actions. Information may be useful for understanding what are the most commonly selected actions. Also useful for training providers.
Notes	Notes about the Analytics

Generic Features and functionality:

Filters:

Most analytics have filters that allow the information to be filtered for specific circumstances at the time. The usage of most filters are self-evident based on their name. Some may be multi leveled and allow a drill down option enabling overall or specific selection: (e.g. County, Location, Team).

The availability of some filters may depend on what fields have been chosen to be used for the Individuals details as well as the data that has been captured.

The name of the filter may also be dependent on the type of Analytics page been reviewed. There is a legacy aspect in that similar filters have different names depending on the Page.

Where applicable multiple selection can be made by holding the ctrl key & selecting additional items in the same list.

Filter	Usage / Description	Options	Multi Level
% Match	The % Match between an individual and a Job	Based on data captured
Action List	List of actions	Based on data captured
Action Type and Status	The type of Action & the Status	Based on data captured	Yes
Approved	For use when Profile Approvals have been activated and used	Approved Not Approved
Approved Profile	For use when Profile Approvals have been activated and used	True False
Assesses	Individuals name	Based on data captured
Bus Unit>Cost Centre>Country>Dept>Div>Location>Position>Supervisor>Team>Territory	A selection of individuals details parameters	Based on data captured	Yes
Capability	Refers to the type of capabilities able to be selected for skills	Fully Largely Previous
Category	SFIA Skill Category	SFIA skill categories
Country>Location	A selection of individuals details parameters	Based on data captured	Yes
Country>Territory>Location	A selection of individuals details parameters	Based on data captured	Yes
County, Location, Team	select specific Country/s & Location/s	Based on data captured	Yes
Div>Dept>Team>Locn>Other	A selection of individuals details parameters	Based on data captured	Yes
Division>BU>Team	A selection of individuals details parameters	Based on data captured	Yes
External Candidate	Whether or not to include External Candidates.	True False
FTE	Full time Employees number	Based on data captured
FullName, Email	Individuals Name & Email address	Based on data captured	Yes
Include Candidate	Whether or not to include External Candidates.	True False
Individual or Job/Role	Whether Attributes selection based on an Individual or Job/Role	Individual Job or Role
Intervention/Course Name	name of the course or intervention	Based on data captured
Is Candidate	Whether or not to include External Candidates.	True False
Job	Job or role name	Based on data captured
Job / Role	Job or role name	Based on data captured
Job Family (name)	Job Family selection	Based on data captured
Job Name	A specific Job Name	Based on data captured
Job>Skill	Job & skill	Based on data captured	Yes
JobMatch Type	Job types to be matched	Current Future
Latest Profile change date	Range of dates slider
Leader Email	Email of Line manager or Team leader	Based on data captured
Leader Name	Name of Line manager or Team leader	Based on data captured
Level	The SFIA skill levels (As applicable to the selected skills)
LoR Name	SFIA generic Levels of Responsibilities (LoRs)	SFIA LoRs
Match Range	The % match range that should be applied. E.g. You may only want to review individuals that are matched below a certain threshold	0-25 26-50 51-75 76-100
Matching	Type of matching required to a skill selection or gap	Fully Largely Previous Skill Gap
Name & Email	Individuals Name & Email address	Based on data captured
Notification Sent	Range of dates slider
Person	Email address of individuals	Based on data captured
Person Email	The email of the person	Based on data captured
Persons with LoR changes	Individuals Name & Email address	Based on data captured	Yes
Persons with Skill changes	Individuals Name & Email address	Based on data captured	Yes
Position	Individuals position	Based on data captured
Profile Type	The type of Profile to include	Self Rated Endorsed Self Rated Only
Provider Name	The name of the Training provider/s	Based on data captured
Readiness Rating	Select the type of readiness rating if filtering needed	Based on data captured
Relationship	Job relationship	Current Future Not assigned
Relationship	Org Structure relationship	Is Line manager of Is Team leader of
Requirements	Skill Requirements type for the Job	Required Desirable
Result Type	Type of Profile being matched	Self-Rated Endorsed Self Rated Only
ReviewedOn	Range of dates slider
Skill Code	SFIA skill code	SFIA skill codes
Skill Code/Level	SFIA skill code & level selection	SFIA skill codes & levels	Yes
Skill Name	SFIA Skill name	SFIA skill names
Sub Category	SFIA Sub category	SFIA sub categories
Team	Select specific Team/s	Based on data captured
Training Provider	The name of the Training provider/s	Based on data captured

Drill-down (filter) selection:

Most of the of resultant charts and tables provide the ability to drill down and filter the data been shown by selecting a particular aspect of the chart or table.

Exporting data:

Most of the resultant data data panels are able to be exported to an Excel Workbook that can the be manipulated and used as required.

The following Help page from the Admin console explains how to export data from the analytics:

3.4.1 Analytics Exports